MetaFilter Jobs posts tagged with office

Part-time Bookkeeper & Office Manager

HeyAllie — Wed, 02 Jul 2008 11:59:00 -0800

Myths and Mountains, a cultural adventure travel company offering exclusive journeys year-round to Asia, Southeast Asia, South America and Antarctica, is looking for a part-time bookkeeper & office manager. This is an office-based position here in Incline Village, NV; no tele-commuting. Skills and attributes: - Extremely detail-oriented - Demonstrated proficiency in Quickbooks, EXCEL, Access database - Demonstrated ability to multi-task - Ability to work independently and as part of a well-integrated team - Ability to work with senior staff for budget strategies and projections - Oversee payroll / insurance for the office Office manager responsibilities include answering phone calls, mail runs, database entry, making basic domestic travel arrangements, assisting office staff with various projects. In addition, you MUST possess the following qualities: A great sense of humor, lots of flexibility, thick skin, friendly, self-starter, diplomatic, discretion, confidence. Hours: Flexible workweek 20 hours per week NO TELECOMMUTING – This is an office position in Incline Village. Salary range: $15 - $20 / hr Start date: ASAP Please send a cover letter and resume with recent references to allie@mythsandmountains.com or fax to (775) 832-4454. No phone calls are accepted.

Admin/Account Support for Digital Media/Marketing Company

brundlefly — Thu, 26 Jun 2008 11:52:51 -0800

Viewstream, a leading B2B digital marketing firm, is in need of a fearless office assistant. Our company is growing, and we are looking for someone to grow with us! The perfect candidate would be a creative and organized professional with the ability to take on multiple projects. Our office, nestled between the ballpark and South Park, is fast-paced and engaging, yet casual and fun. SPECIFIC JOB DUTIES

General office support
General accounting and bookkeeping data entry
Spreadsheet management
Shipping and receiving
Ordering supplies
Document filing
Running errands
Internet research
Special projects TBD

DESIRED SKILLS

Excellent written and verbal communications skills
Attention to detail and ability to follow through
Ability to type without looking at the keyboard and with two hands (no single-finger typists please!)
Ability to handle confidential information
Interest in marketing and digital media a BIG plus

EXPERIENCE REQUIRED

Experience with Microsoft Office, Outlook and Adobe Acrobat
1+ Years of QuickBooks experience
2+ Years office management/support
Internet research

DETAILS

Pay rate: $14-$16 per hour DOE – contract to hire
20 hrs per week, days/times flexible

ABOUT VIEWSTREAM Viewstream’s media and marketing solutions span a breadth of digital platforms, devices and networks, delivered via web, broadband and wireless. Viewstream offers depth of expertise across the entire spectrum of acquiring, producing and distributing award-winning marketing campaigns for clients across the globe. For more information, visit www.viewstream.com TO REPLY Send resume and brief cover letter (including your availability) to jobs@viewstream.com No phone calls please. Also, I am not responsible for hiring, so please don't contact me through MetaFilter.

Part-time Administrative Associate

gingerbeer — Mon, 12 May 2008 13:54:55 -0800

The Drug Policy Alliance (DPA) is the nation's leading organization of people who believe the war on drugs is doing more harm than good. We fight for drug policies based on science, compassion, health and human rights. We work to ensure that our nation’s drug policies no longer arrest, incarcerate, disenfranchise and otherwise harm millions of people, especially people of color, simply for what they put into their own bodies. DPA has 46 staff, and is supported by 26,000 dues-paying members and 50,000 online members. The San Francisco Office, one of eight offices in four states and the District of Columbia, focuses on local San Francisco policies and promotes reality-based approaches to drug education for young people. We are seeking motivated and reliable candidates for the position of Administrative Associate. Candidates should be committed to promoting drug policy reform and the principles of harm reduction. Position Description Position: Administrative Associate, 20-24 hrs per week, $15/hr, non-exempt Benefits: Vacation days, sick time, short-term disability, paid holidays and 403(b) Location: San Francisco, CA Reports to: Deputy State Director, San Francisco The position requires excellent communication, organizational, and interpersonal skills. Expertise in standard office, spreadsheet, and database applications, including Word, Excel, and Outlook is required. Knowledge of Access preferred. High school diploma is required; college degree a plus. The perfect candidate is a team player who has the ability to be both flexible and productive, work on many different projects at once, and who understands and values the work of the organization. Strong attention to detail is important. Familiarity with drug policy and harm reduction preferred but not required. Primary Responsibilities The Administrative Associate provides administrative support to the San Francisco office’s two staff. These duties include: • Ensuring appropriate office reception (email, phone, and in-person) • Coordinating office correspondence, including routing or responding to mail and producing mailings • Coordinating office activities with others in shared office space • Processing accounts payable and preparing expense reports • Overseeing maintenance of office machines and supporting staff in their use • Maintaining computer and paper files • Making travel arrangements for staff • Assisting with basic research and documentation • Taking notes and producing minutes of meetings • Assisting with planning and production of community and fundraising events • Assisting generally with office projects as needed Drug Policy Alliance is an Equal Opportunity Employer and we value diversity in our workplace. Women, people of color, people with disabilities, and people personally affected by the war on drugs are encouraged to apply. Drug Policy Alliance

Programmer: SQL, VBA, Java, Web Development, Databases

odinsdream — Thu, 14 Feb 2008 08:10:58 -0800

Our company is interested in expanding its custom programming offerings. Qualities Desired

Strong database skills.
Experience preferred in Access, SQL, VBA, Sharepoint, Outlook (Exchange)
MySQL, PHP, Java a plus.
Must be able to work independently and meet deadlines.
Must document code.
Most work can be done remotely, so physical location of candidate not too important.

Tasks to Perform

Design Access applications that pull from legacy and/or corporate data sources.
Maintain and enhance existing Access applications in use.
Design links to other MS Office applications from existing Access DB’s
Design web interfaces to communicate with backend Access or SQL databases.
Develop PDA/Blackberry interfaces to communicate with Access/SQL DB’s.

Prior Work Experience Would like 2+ years in work environment, but will consider any candidate with strong skill set and desire to work hard.

Office Coordinator

ebrendan — Thu, 03 May 2007 09:38:10 -0800

MOMENT, a young and growing interaction design firm (working on websites, software applications, and mobile device interfaces) is looking for an Office Coordinator. We’re a small group working with huge clients and we need someone to join our ranks and help with operations. Our studio is a casual, fun and interesting environment located in a great part of SoHo. This is a full-time staff position with a competitive salary, excellent benefits, and tremendous learning opportunities. We’re looking for someone who: - Can work independently and work hard - Is professional, intelligent, articulate and polished - Is unquestionably dependable; someone who will become our “go-to“ person - Has diligent attention to detail - Is interested in what we do - Has working knowledge of MS Word, Excel, and PowerPoint We need basic administrative support, including: - Triage of incoming calls, checking the mail, greeting guests and signing for packages - Ordering and stocking office supplies - Making occasional travel arrangements - General vendor management; i.e. manage our outsourced cleaning service, couriers, making Poland Spring and Fresh Direct orders Other responsibilities will include: - Coordinating annual celebrations, both small and large - Administering the company healthcare benefits - Office –wide time tracking & reporting - Coordinating outgoing invoices - Scheduling meetings & interviews - Editing and proofreading proposals and design documents Pluses: - Strong design sensibility - Excellent taste in music - Some basic knowledge of Adobe CS (InDesign, Illustrator and PhotoShop) We’re absolutely NOT looking for a lackey to pick-up our dry cleaning; get coffee or pick up lunch… We need the exercise. If you think you might be a fit for this position, send a brief cover letter with a resume to Coordinator@momentnyc.com.

Project Manager for Data Distribution Firm

ThePinkSuperhero — Tue, 27 Feb 2007 07:54:01 -0800

Data management and distribution firm seeks ambitious, energetic, multi-tasker for project manager role. Our ideal candidate is driven under pressure and able to focus despite chaos. Ability to manage many projects at once is a must. Candidate must have a passion for ideas and the desire to innovate and streamline processes. Enthusiasm for helping make our company great will guarantee success in this position. The position will be temp-to-perm as a means of assessing skills and compatibility. Proficiency is Microsoft Excel is a must; knowledge of Microsoft Access is a plus. If this sounds interesting to you, please drop us a line with your resume and a note on what excites you about this opportunity. Interviews will be scheduled via e-mail.